Job Purpose

• Undertake corporate secretarial and administrative functions for the Group and assigned NTCs and ensuring compliance by the NTCs of regulatory requirements, legal practices and corporate governance of the respective countries.

Key Accountabilities

•    Preparation and submission of statutory forms under the Companies Act with the Registrar to ensure compliance with the relevant statutory requirements and submission of forms on a timely basis
•    Review Board papers and preparation of Directors’ Circular Resolutions and other relevant documents in relation to the business of the NTCs
•    Prepare and circulate Minutes of Board of Directors / Board Committee / Shareholders meetings and assist in preparation and communication of summary of Board’s deliberations and decisions
•    Preparatory work for the Annual Return, Circulars and Audited Financial Statements
•    Proper maintenance of statutory books
•    Provide support for projects or special assignments involving Group Corporate Secretarial Department
•    Point of contact and channel of communication and information concerning company secretarial matters of the assigned NTCs
•    Co-ordination of Board of Directors / Board Committee / Shareholders meeting for the Group and NTCs. Ensure a correct record of Board of Directors / Board Committee / Shareholders  proceedings
•    Liaising with Group / NTCs Finance team and external regulators and advisers of the assigned NTCs on the corporate secretarial matters
•    Keeping abreast and/or up-to-date on developments and/or changes of applicable regulations as per the Companies Act and ensuring NTCs remain compliant
•    Involve in others corporate secretarial duties as determined by the Group Company Secretary e.g. update the Directors’ Fee and Meeting Allowance, prepare Directors’ Confirmation on Remuneration and Benefits Form

Working Relationship

     Internal

• Board of Directors, Group / NTCs Management team and other stakeholders

External

• Liaison with external company secretaries service providers etc. to ensure correctness and completeness of documents to be submitted to the Registrar

Competencies

Type and length of experience required

• Member of Malaysian Association of Chartered Secretaries and Administrators (MAICSA) or Degree in Corporate Administration or any related qualification and/or having the relevant license to act as Company Secretary
• At least 1-2 years’ corporate secretarial experience
• Ability to work independently with minimum supervision
• Telecommunications and/or Infrastructure Industry experience would be advantageous
• Good working knowledge of the Companies Act 2016 and other relevant laws and regulations
• Hands-on knowledge in using SSM platform such as MyCoID, E-Info, MyData and MBRS
• Competent in Microsoft Word, Microsoft PowerPoint and Microsoft Excel
• Excellent interpersonal and communication skills
• Proficient in spoken and written English