Senior Executive / Assistant Manager, Events, Opportunity At NTU Main Campus, Singapore.

Responsibilities

1) Events Management

• Lead the team in planning, organizing and execution of University, College and School levels events in virtual, hybrid or physical formats with domain owners
• Manage the entire event process: including conceptualization, planning, marketing, operations, and logistics across various event profiles
• Develop event specifications and outcomes in consultation with domain owners, including anticipating and planning for possible scenarios, guiding the domain owners when necessary
• Plan and acquire procurements for fulfilment of event logistical needs
• Plan and complete manpower arrangements
• Setting up of the NTU virtual events platform and when necessary, assume the role of digital event producer
• Coordinate event programming when necessary, including entertainment, acquiring speakers, performers etc and drafting of emcee scripts, if required
• Design and manage the registration process and seating plan, when necessary
• Prepare event prompts to participants, including payment advice for chargeable events
• Handle event-related enquiries, including overseeing incoming emails to role-based email accounts

2) Events Publicity

• Work with designers on creation of key visuals and launch of suitable publicity materials for large events
• Create publicity content (including copywriting) and customized images for NTU Events webpage including set-up of customised online event registration
• Prepare personalized invitations to specific groups of participants, when necessary

3) Procurement/ ITQ preparation and other logistical work

• Prepare procurement/ ITQ specifications of event requirements, including posting and analysis of evaluations and justification for awarding of vendors
• Liaise and coordinate with venue management, caterers, contractors on equipment and logistics hire/ to support event requirements
• Check and facilitate bill arrangements to vendors and prepare post-event statements of accounts
• Track funds disbursements to vendors, ensure financial arrangements are made in a timely manner

4) Other responsibilities

• Provide secretariat duties including prepare agendas, write minutes and other logistical tasks events
• Other secondary administrative roles and responsibilities supporting the operations of Events Office as assigned

Requirements

• Degree from a recognized university
• At least 5 years of relevant working experience in events management, preferably in an academic sector
• Experience in producing / directing virtual and/or hybrid events
• Knowledge in video production, HTML5, CSS, Sitefinity preferred
• Good interpersonal, communication and writing skills
• Strong analytical and problem-solving skills, planning and organizational abilities, sound knowledge of IT tools and good networking skills
• Ability to prioritise and plan work activities in an organised manner, able to multi-task and work under pressure, track and deliver assignments on schedule
• Attention to detail with high-level of accuracy and ability to demonstrate sound work ethics and discretion
• Self-motivated, resourceful and flexibility to adjust and react to changing priorities
• Good attitude with ability to work independently as well as being a responsible and good team player who is creative, resourceful, and resilient