Senior Executive / Assistant Manager, Events, Opportunity At NTU Main Campus, Singapore.

  • Post Date: February 13, 2023
  • Apply Before: April 14, 2023
  • Applications 0
  • Views 38
Job Overview

Senior Executive / Assistant Manager, Events

How to tailor your CV for an events manager role



1) Events Management

  • Lead the team in planning, organizing and execution of University, College and School levels events in virtual, hybrid or physical formats with domain owners
  • Manage the entire event process: including conceptualization, planning, marketing, operations, and logistics across various event profiles
  • Develop event specifications and outcomes in consultation with domain owners, including anticipating and planning for possible scenarios, guiding the domain owners when necessary
  • Plan and acquire procurements for fulfilment of event logistical needs
  • Plan and complete manpower arrangements
  • Setting up of the NTU virtual events platform and when necessary, assume the role of digital event producer
  • Coordinate event programming when necessary, including entertainment, acquiring speakers, performers etc and drafting of emcee scripts, if required
  • Design and manage the registration process and seating plan, when necessary
  • Prepare event prompts to participants, including payment advice for chargeable events
  • Handle event-related enquiries, including overseeing incoming emails to role-based email accounts


2) Events Publicity

  • Work with designers on creation of key visuals and launch of suitable publicity materials for large events
  • Create publicity content (including copywriting) and customized images for NTU Events webpage including set-up of customised online event registration
  • Prepare personalized invitations to specific groups of participants, when necessary


3) Procurement/ ITQ preparation and other logistical work

  • Prepare procurement/ ITQ specifications of event requirements, including posting and analysis of evaluations and justification for awarding of vendors
  • Liaise and coordinate with venue management, caterers, contractors on equipment and logistics hire/ to support event requirements
  • Check and facilitate bill arrangements to vendors and prepare post-event statements of accounts
  • Track funds disbursements to vendors, ensure financial arrangements are made in a timely manner


4) Other responsibilities

  • Provide secretariat duties including prepare agendas, write minutes and other logistical tasks events
  • Other secondary administrative roles and responsibilities supporting the operations of Events Office as assigned



  • Degree from a recognized university
  • At least 5 years of relevant working experience in events management, preferably in an academic sector
  • Experience in producing / directing virtual and/or hybrid events
  • Knowledge in video production, HTML5, CSS, Sitefinity preferred
  • Good interpersonal, communication and writing skills
  • Strong analytical and problem-solving skills, planning and organizational abilities, sound knowledge of IT tools and good networking skills
  • Ability to prioritise and plan work activities in an organised manner, able to multi-task and work under pressure, track and deliver assignments on schedule
  • Attention to detail with high-level of accuracy and ability to demonstrate sound work ethics and discretion
  • Self-motivated, resourceful and flexibility to adjust and react to changing priorities
  • Good attitude with ability to work independently as well as being a responsible and good team player who is creative, resourceful, and resilient
Job Detail
  • Offered SalaryNot Specified
  • Career LevelSenior Executive
  • Experience5 Years
  • GenderBoth
  • INDUSTRYEducation
  • QualificationBachelor's Degree
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