Assistant Manager Facilities, Jobs at British Council In Colombo, Sri Lanka.

Job Overview

Assistant Manager Facilities

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other’s strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

Role Purpose

The purpose of this job is to support Manager Facilities, in ensuring that the British Council’s Premises and all it’s Facilities / Office services in Sri Lanka meet British Council, as well as, local statutory / regulatory, property / asset management, health, safety, security, business continuity, environmental and brand standards, thus enabling the effective delivery of our programmes and services.

Main Accountabilities But Not Limited To The Following

• Assist, Manager facilities (MF) to manage the work process related to repairs, replacements, maintenance, general operations and troubleshooting associated with the premises, buildings / furniture / fittings / fixtures / plant and machinery / office security and general-purpose equipment, open land areas and it’s supplementary, inclusive of, British Council provided staff residences where applicable.
• Assist, Manager Facilities (MF) to manage / supervise all outsourced services such as Security, Janitorial, Cafeteria, External Technical specialist / contractors of varying specialisations / suppliers and service providers etc. and to liaise / execute the work flow with various statutory bodies at a local / national level and other internal / external parties complying to British Council standards.
• Assist, MF to manage the purchasing of premises / facilities related Goods / services, in compliance with British council procedures.
• Managing the entire Purchase order process related to premises / facilities.
• Assist MF to manage / deal with the day-to-day operations related Security / Health and Safety at the British Council officers and British Council provided residences and to implement green environmental policy initiatives to work areas managed, in line with British Council standards.
• Assist MF co-ordinate / oversee the preparation / extension / amendment of lease agreements for British Council provided staff residences / office premises, liaising with legal professionals / designated internal officers.
• Assist MF conduct / co-ordinate training sessions and execute follow up briefings in relation to child protection / health / safety / security / environment / customer relations, for premises / facilities outsourced staff and internally assembled emergency response teams as applicable.
• Assist MF in the preparation of designated Safety / Security / Continuity Plans including reviewing and testing in line with British guidelines / standards.
• Line management of a small team to ensure effective and efficient delivery of our facilities services and premises management in line with corporate standards, including performance management.
• Manage the petty cash (facilities float) reimbursement process.
• Premises Projects – Liaising with Project Managers / Teams established for specific projects as assigned by MF to ensure smooth operations during refurbishments / constructions projects.

All above accountabilities, duties and responsibilities should comply with standards and guidelines incorporated in the Global Policy Statement (e.g. Code of Conduct, Anti-Fraud and Corruption, Safeguarding, Equality, Diversity and Inclusion (EDI), Information Knowledge Management (IKM), ICT standards (e.g. Acceptable Usage of IT standards).

Role Specific Knowledge And Experience

• GCE (A/L) or an Equivalent Qualification
• Minimum, Five (5) years work experience in Premises and facilities management or related / similar work disciplines.
• Extensive hands-on experience in accounting / procurement / office soft-ware / communication soft-ware packages.
• Hands-on, Technical work experience related to premises and facilities management functions. (desirable)

Further Information

Pay Band – PB 4 / Grade H

Contract Type – Fixed Term Contract for 1 year

Location – Colombo, Sri Lanka

Requirements – Sri Lankan citizen or in possession of a valid visa to work in Sri Lanka.

Additional Information – The post-holder is required to work during unsocial / extended hours and holidays as and when required and depending on the urgency / importance and supervision requirements, as well as to undertake official trips to our branches in Kandy / Jaffna or any other Project / Partner sites in line with the role requirements as and when required. Communication after normal working hours and during holidays with the relevant operational teams is a critical requirement.

Closing Date – Friday 20 May 2022, 23:59 Sri Lanka time

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

If you have any problems with your application please email askhr@britishcouncil.org

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.