Executive – Commercial & Logistics, Vacancies At MAS Active, Colombo, Sri Lanka.

Purpose

Prepare the required export final documents as per the delivery instructions in order to ensure a smooth and timely cargo clearance process from related destinations.

Key Responsibilities

Ensure the following documents are prepared in an accurate and timely manner thereby facilitating timely operations:
• Forward all required documentation to freight forwarders in order to ensure cargo is cleared in a timely manner, whilst sorting out any issues pertaining to documentation
• Update the export schedule in an accurate and timely manner in order to provide information as and when the need arises

Perform the following activities in order to facilitate timely and accurate payments to relevant customers:

• Prepare Telegraphic Transfer (T/T) letters to facilitate the payment of same.
• Verify invoice and packing lists facilitating Trade Card (T/C) payments to relevant customers
• Verify the Forwarders Cargo Receipt (FCR) and forward same to relevant personnel for payment whilst addressing any related issues
• Update the SAP system with relevant details and address any related issues with relevant personnel in order to ensure the accuracy of same
• Coordinate price revisions with NLO and Merchants, revising documents where necessary whilst informing Finance of payment issues such as inaccurate pricing in the relevant documents
• Verify payments pertaining to export documentation and forward same for authorization
• Ensure all charges related to a Nominated forwarder are settled in a timely manner
• Coordinate with forwarders/ buying office in order to obtain all relevant documents which need to be updated in order to ensure all documentation requirements are met in an accurate and timely manner for Letter of Credit (LC) payments
• Coordinate the shipments from Supplier’s location to factory premises
• This role is specific for Imports
• Facilitate in preparing the relevant documentation for the Argentina documentation legalization process, obtain approval from the Ministry of Foreign Affairs and the National Chamber of Exporters, sending same to relevant institutions whilst coordinating reimbursement charges from NLO
• Maintain close relationships with external parties such as the BOI/ Forwarders and NCE in order to facilitate smooth operations whilst representing the final documentation team at relevant meetings/ projects

Knowledge & Skills

• Degree or Professional qualification in any relevant field
• 2-3 years of work experience in a similar capacity
• Good IT skills (Word, Excel, Power Point etc.)
• Fair knowledge of Logistics procedures/ practices