Executive, PMO Support, D&A Integration At LESG In Colombo, Sri Lanka

Job Overview

Executive, PMO Support, D&A Integration

Role Purpose

The role acts as a key support function and acts as first-line QA by monitoring the quality of data, ensuring this is maintained up to date and complete before being presented to senior stakeholders.

Working within the Integration Portfolio, the Executive, PMO will support the PMO team to ensure adoption and alignment to the Change Framework, provide data collation and reporting support and data administration and assurance.

Supports team by providing analyses and insights to Service Managers and clients, resolving basic queries and issues.

Role Responsibilities

Adoption and alignment to the Change Framework

• Adopt and embed best practice into all new projects through the alignment to the Change Framework for both Agile and Waterfall projects
• Produce the required artefacts for the various stage gates as defined in the Change Framework and retain these centrally as well any associated approvals
• Make sure that when a project deviates from the defined stage gate criteria, that the exceptions process is followed and approved by the Portfolio PMO
• Act as a Change Framework Champion across the stakeholder community for your projects
• Provide input into the continuous improvements process based on feedback from your stakeholder community

Data Collation and Reporting

• Work with PMO Leads and/or PMO Analysts to ensure completeness and currency of project, programme, and portfolio data in the relevant PM system(s)
• Amalgamation, filtering, and consolidating of project, programme and portfolio data for analysis and reporting purposes
• Collate accurate and relevant data to support budgeting and forecasting
• Collate data to support risk identification and evaluation, maintaining a clear and accurate risk log
• Gather data/information on potential ideas and solutions, developing an understanding of cost/benefit principles.
• Production of project, programme, and portfolio reports, in line with Group Transformation standards
• Production of project, programme, and portfolio data extracts for analysis
• Review project plans and timelines, and develop work schedules to achieve project timeline and milestones
• Gathering data to support the application and monitoring of the change framework.

Data Administration and Control

• Data administration, reconciliation, validation and data cleanse (where appropriate)
• Ensuring that project, programme, and portfolio data is in the PM systems and storage for completeness and currency
• Ensuring that project, programme and portfolio data is appropriately stored, is readily accessible, and is in line with Group Transformation standards
• Identify areas of improvement for management of project, programme and portfolio documentation (e.g. Project Initiation Documents, Project Approval Papers, Business Plans, Lessons Learned)
• Maintain a repository of project templates, both technical and management, to support the Project Managers
• Document project resource requirement, assisting with planning if necessary
• To undertake ad hoc tasks as required from time to time by the Finance Business Partner to assist in the general running of the Department.

Purchase Order Processing

• To maintain the Purchase Order list and issue periodic updates to Project Managers.
• Collect invoices and purchase orders and send to Accounts Payables to process.
• To ensure that all POs are correctly calculated, approved and processed. Ensure that no POs are raised against the wrong project.
• Investigate and resolve purchase order queries as required.
• To reconcile invoices and POs and balance of POs
• Ensure all invoices are sent to Accounts Payables team with a PO number.
• To liaise with suppliers concerning invoice queries.
• Control and investigate invoice mistakes, for instance if a PO does not have enough funds to cover for the invoice. Liaise with suppliers and PO requestors.

Communications

• Contribute to project stakeholder identification and communication planning
• Deliver clear and accurate analysis to facilitate stakeholder discussions

• Builds trust by consistently understanding and fulfilling stakeholder requests in an accurate, timely and professional manner.
• Accountable for all Purchasing related reports
• Provide communications to all stakeholders across the portfolio including, but not limited to, Finance Business Partners, Project Managers and PMO
• Reports to the LSEG PMO central team.
• Contacts and liaises with Finance Business Partners for authorisation of Finance codes/Budget and Project Managers for orders.
• Liaises with employees at all levels within the PMO team and Accounts Payable.

Minimum Requirements

At LSEG, we believe that creating a diverse and inclusive organisation is fundamental to the way we deliver on our promise – and our purpose. You’ll be part of an organisation of over 25,000 people, spanning 70 countries. We recognise the individual perspectives each of our colleagues brings, and our diverse workforce is one of our greatest strengths. In supporting collaboration and creativity and encouraging new ideas across a diverse and inclusive workforce, we can improve how we are driving financial stability, empowering economies and enabling customers to create sustainable growth.

LSEG offers a range of tailored benefits and support from healthcare and retirement planning to paid volunteering days and wellbeing initiatives.

We are an equal opportunities employer. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.

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