Job Responsibilities:
1. Recruitment and Selection:
- Assist in coordinating the recruitment process, including posting job advertisements, reviewing resumes, and scheduling interviews.
- Conduct initial screening of candidates, perform reference checks, and coordinate pre-employment assessments as required.
- Assist in preparing employment contracts and offer letters for selected candidates.
- Maintain an up-to-date database of job applicants and recruitment-related information.
2. Employee Onboarding and Off boarding:
- Coordinate and facilitate the onboarding process for new hires, ensuring a smooth transition into the organization.
- Conduct orientation sessions to familiarize new employees with the company policies, procedures, and culture.
- Coordinate employee off boarding activities, including exit interviews and the retrieval of company assets.
3. HR Administration:
- Maintain accurate and up-to-date employee records, including personal information, attendance, leaves, and performance evaluations.
- Assist in generating HR-related reports and preparing HR-related documentation.
- Support HR-related communications by drafting internal memos, announcements, and HR policies/procedures.
4. Training and Development:
- Assist in coordinating training programs and workshops for employees, including scheduling, logistics, and registration.
- Maintain training records and track employee participation in various training activities.
- Support the implementation of employee development initiatives and employee engagement programs.
5. Employee Relations:
- Assist in handling employee inquiries and providing basic HR-related information.
- Support employee recognition programs and initiatives.
- Assist in addressing employee concerns or grievances and escalate issues to the appropriate HR personnel as needed.
6. Compliance and Policy Adherence:
- Assist in ensuring compliance with labor laws, company policies, and procedures.
- Keep up-to-date with relevant employment laws and regulations to ensure adherence and provide guidance when necessary.
7. HR Projects:
- Support HR projects as assigned, such as implementing new HR initiatives, process improvements, or HR system upgrades.
Qualifications and Skills:
- Diploma / Professional qualification in HRM from a recognized university/Institute
- Previous experience in HR or administrative roles is advantageous.
- Knowledge of HR processes, practices, and employment laws is beneficial.
- Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.
- Strong attention to detail and accuracy in record-keeping and data entry.
- Excellent communication skills, both verbal and written.
- Proficiency in using HR software, Microsoft Office Suite, and other relevant tools.
- Ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal skills and the ability to work well in a team.