Senior Executive, Chair’s Office, Opportunity At NTU Main Campus, Singapore.

Application deadline date has been passed for this Job.
  • Post Date: February 16, 2023
  • Applications 0
  • Views 77
Job Overview

Senior Executive, Chair’s Office

What Is The Role of the Executive Committee?



General Office Administration and Support

  • Support administrative matters in the school
  • Handle mails and courier matters of the school
  • Update e-mail account for part-time faculty, temporary staff and research staff.
  • Attending to enquiries on photocopy, fax and booking of facilities
  • Moving and preparation of offices for existing and new staff.
  • Manage the stationery system and inventory
  • Raise purchase request and process invoices
  • Support school’s visits and events such as prepare letter of invitation to school’s visitors/guests, handle the logistics of catering, arrange transportation, and process of guest lecture payment
  • Support maintenance of school database
  • Ensure proper record keeping of various documents for the school


Inter-Unit Support within the School

  • Provide support to Academic Team on examination and marks checking
  • Provide creative support to Communication and Events team as needed on poster, EDM and etc., ensuring all designs are in accordance to NTU’s guidelines


Support donors’ related matters

  • Coordinate and meeting minutes taking for internal and external meetings
  • Provide logistics support (e.g., catering, booking of venue, prepare invitation letters/email, and etc.)


Provide secretarial and administrative support to the Centre Directors, Programme Directors, Head of Administration, Associate Chairs, Assistant Chairs and Chair’s Office Managers:

  • Schedule meetings and appointments, including booking of venues and taking minutes for meetings (e.g., School Management Committee meeting)
  • Handle email correspondences of role-based accounts
  • Process overseas travel arrangements


Faculty and Staff Giving Ambassador

  • In charge of the school faculty and staff participation in support of NTU philanthropy campaigns


Member of Staff Welfare Committee

  • Generate new ideas for the school’s welfare events
  • Responsible for designing EDM or marketing materials
  • Provides logistical support for all events/activities
  • Ensure the budget assigned is being utilized accordingly
  • Ensure proper records are kept


Any other adhoc administrative duties as assigned from time to time.



  • A Bachelor’s degree from a recognised university,
  • Proficient in Microsoft applications
  • At least 3 years of relevant working experience
  • Administrative experience in an educational institution, and proficient in Adobe Creative Suites would be advantageous
  • Strong in both written and oral communications
  • Strong flair in design concepts, organized and meticulous
  • Possess the ability to work effectively with people
  • Able to multi-tasks and work independently




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Job Detail
  • Offered SalaryNot Specified
  • Career LevelSenior Executive
  • Experience3 Years
  • GenderBoth
  • INDUSTRYEducation
  • QualificationBachelor's Degree
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